As the name itself says it is the assessment of the periodic works that take place on a particular site or location. To begin with the works scheduled in a particular spot may vary according to the nature of works. Some works like sweeping, mopping, washroom cleaning, stairs, lobby and areas of those kind require daily carrying out of the tasks. Some areas like window sills, ventilators, chandeliers, ceiling, furniture and similar require weekly or fortnightly cleaning, areas or properties like carpets, rugs, under tables, and so on may require monthly cleaning, outer surfaces of windows, outer surface of walls, and similar areas require cleaning on quarterly basis, even less frequent cleaning.
Here the cleaning equipment used to clean the respective area or property may differ and the facility to clean certain areas like outer surfaces of buildings and windows may require safety equipment like safe scaffolding, cranes or similar machinery. There are also certain areas which require yearly cleaning and maintenance. But whatever may be the case, the TQMS facilitates the scheduling of the correlating works with ease. The areas and the work nature are input into the system and the remaining part of the assessment is less cumbersome.
In case of daily works like sweeping and mopping and other similar tasks once again the user has to input the observations in form of points to a specified scale where in the TQMS does the remaining part of the job like confirmation of the job undertaken, report to be generated and the forwarding of the generated reports to the concerned sections of the cleaning company and the owner. The outcome of TQMS is successfully communicating with the ease of generating accurate and timely reports. These data can be seamlessly interpreted to create valuable information about the cleaning company’s performance.
While the detailed and frequent reporting, can benefit from the correct set up the TQMS to deliver information at the same time focusing on core activities thereby giving room to allocate more resources. The ability to obtain the correct data on their jobs and then making them compliant to the new metrics are the key factors that are incorporated in the TQMS. The TQMS is a genuine source of works information with the ease to communicate to the front and back office systems. The TQMS periodic work order management is a total solution that allows and facilities to effectively track and manage all work order information through a single dashboard.
This includes creating work orders, updating requests, and tracking work completion across multiple-facility enterprises and so on. Talking about the execution of a work order the process is simple and straight namely creation, completion, and recording. In creation of planned jobs, like routine cleaning and inspections, they are planned and kept on cards. Next the request or the schedule is created, here the job details are put together and submitted to the team for further action. Then the work order is prioritized and scheduled. Work orders can be scheduled based on a set of parameters like the nature whether weekly, monthly, half-yearly, and so on.
The work is assigned and completed. Finally the work order is closed and documented. In this stage the TQMS plays a very important role. The work order assessment can be done easily because the routine would have already been keyed in and the user has to only allot the points based on the performance and the quality of the works that has been carried out. Once again the necessary reports can be easily generated with a click of a button and the respective reports will reach the desired locations like the owner and the cleaning company in no time.